In order for the Computational Linguistics Video Archive to deserve the trust and support of the scientific community, the personality rights of the presenters must be strictly observed, and scientists need to have the confidence that their recordings are solely used for the intended purpose. To ensure this, in addition to setting up the video archive in the institutional framework of the Association for Computational Linguistics, we have tried to put together some informal rules on the basis of our previous experiences, with suggestions for additions or modifications being welcome.
The archive is to be build up and maintained with the best interest of the scientific community in mind, and in a spirit as with open source software or Wikipedia, i.e. by people who love to share their knowledge with others without having financial interests.
The copyright of the videos always remains with the presenters, and the archive only asks for the permission to distribute them via the web.
The recordings are only intended for personal and classroom use, so for commercial purposes users must seek permission from the presenters.
By sharing their knowledge, the presenters are very generous. Therefore, their requests to remove the videos from the archive will be observed at any time and as soon as possible. Note, however, that in analogy to TV recordings the people operating the archive have no control over videos that have already been downloaded or screen-recorded by users.
Presentations are only being recorded and published with the explicit previous consent of the presenters.
In order to give presenters enough time to overthink the pros and cons of having their presentations published, whenever possible permissions for recordings should be sought well in advance.
It would be very much appreciated if presenters could answer requests for recording permissions as soon as possible (no need to give reasons in case of negative answers), as travel plans of camera teams need to be fixed. Also, pending requests may bind recording capacities and prevent other (parallel) presentations from being recorded.
No single person is entitled to receive donations or other funding in support of the video archive. Such contributions can only be made via the Association for Computational Linguistics, which will ensure its correct use.